Circulation & Office Assistant
Beer Marketer's Insights, a B2B publisher located in Suffern, NY, is seeking a highly organized and detail-oriented circulation and administrative assistant to support our Circulation Director, Treasurer, President and editorial staff. We cover the US beer and beverage industries.
The Role
This in-person position offers a dynamic and fast-paced environment. You'll provide essential support from customer service and data management to marketing promotions and administrative support.
Responsibilities
- Circulation Management: Process purchases of newsletters, reports, conferences, and webinars in the circulation system and associated spreadsheets. Verify incoming orders and payments to ensure nothing is missed.
- Customer Service & Data Management: Respond to customer inquiries, update customer information in our CRM, manage spreadsheets, and maintain accurate data in our CMS.
- Data Analysis & List Management: Organize, analyze, and de-duplicate customer and prospect lists. Identify promotional opportunities and analyze campaign results.
- Marketing & Creative Support: Assist with marketing promotions and copy
- Website Maintenance: Perform basic website maintenance, including uploading and modifying content. Knowledge of Joomla CMS and HTML is a plus.
- Digital Marketing: Develop and execute digital marketing campaigns (identify prospect lists, write copy).
- Financial Processing: Process payments while maintaining strict confidentiality for sensitive financial information.
- Administrative Support: Answer phones, take messages, manage emails, and create/maintain electronic and physical filing systems.
Essential Skills
- Excellent written and verbal communication skills
- Strong organizational and time management skills with a high attention to detail
- Self-motivated and able to work independently while also being a team player
- Ability to thrive in a fast-paced environment, manage multiple projects, and prioritize effectively
- Proficiency in Microsoft 365, Google Drive, OneDrive, and collaboration/editing tools
- Excellent interpersonal skills and a strong desire to learn
- Problem-solving skills
Highly Desired Bonus Skills
- Proficient knowledge of CSS/HTML and Joomla CMS
- Experience with CRM, ERP, or SaaS systems
- Advanced Excel or Google Sheets skills
- Social media and marketing management experience
- Bookkeeping experience
Benefits
- 401(k) retirement plan
- Paid time off
Education: Associate or higher (Preferred)
Work Location: In person
Work Schedule: We are seeking a full-time candidate for this in-person position, however we will consider a part-time role for the right candidate. Preferred schedule is full-time, Monday-Friday from 9-5. The role requires a minimum of 5 hours per day between 9:00 AM and 5:00 PM, Monday through Friday.
Compensation: $45-$55K/yr for a full-time position
Ability to commute/relocate: Suffern, NY 10901: Reliably commute or planning to relocate before starting work. Beer Marketer’s Insights is within walking distance to NJ Transit & Coach Suffern stops, on-site parking available.
To Apply: Please submit your resume and cover letter indicating your preferred work schedule (full-time or part-time) to